Event Budget Worksheet
Event: ____________________ Date: ____________________ Time: ____________________ Purpose: ____________________ Number of Guests: ____________________ Proposed Budget: Event Space: Rental fee for space ____________________ Insurance ____________________ Scenery, props, other decor ____________________ Flowers ____________________ Lighting ____________________ Tent ____________________ Subtotal: Transportation (if needed) Chartered buses or limousines ____________________ Refreshments for trip ____________________ Hostesses (if needed) ____________________ Subtotal:	Staff Event Planner ____________________ Bartenders ____________________ Wait staff ____________________ Clean-up Help ____________________ Coat-check Attendants ____________________ Valet Service ____________________ Security Personnel ____________________ Subtotal: Food and Beverages Caterer's Menu ____________________ Wine/Liquor ____________________ Mixers ____________________ Ice ____________________ Subtotal: Invitations Design ____________________ Printing ____________________ Addressing ____________________ Postage ____________________ Subtotal: Disposable Ware Napkins ____________________ Plates ____________________ Utensils ____________________ Cups ____________________ Subtotal:	Equipment Rentals Tables ____________________ Chairs ____________________ Dishes ____________________ Glassware ____________________ Silverware ____________________ Serving Dishes ____________________ Linens ____________________ Vases ____________________ Miscellaneous ____________________ Subtotal: Entertainment Musicians ____________________ Entertainers ____________________ Disc Jockey ____________________ Sound System ____________________ Spotlights ____________________ Subtotal: Publicity Press Releases ____________________ Printing ____________________ Postage ____________________ Press Kits ____________________ Photographer ____________________ Subtotal:	Accessories Matches ____________________ Ashtrays ____________________ Bathroom towels/accessories ____________________ Name Tags ____________________ Place Cards ____________________ Party Favors ____________________ Gift Bags ____________________ Thank You Cards ____________________ Subtotal: Miscellaneous Total Sales Tax ____________________ Service Charges ____________________ Tips ____________________ Other ____________________ Subtotal: Totals Combined Subtotals ____________________ Contingency Allowance (approximately 5%) ____________________ TOTAL EXPENSE